This week I have been doing some work for clients regarding their email. Both have come round to the pestering (by me) that they should use their email with their domain name, and not their gmail or outlook email, it just looks more professional. So here is a number of options or solutions for small businesses or sole traders who want to use their domain email.
Most hosting packages will offer a number of emails, so set up a personalised one, firstname, or firstname.surname, also set up some generic ones info, sales, support, etc., even if these are forwarded to the one email.
Often your domain email can be forward to your gmail or outlook email address so you can get them using your phone etc. However I still recommend configuring outlook and gmail, so as you can respond to emails using the domains.
There are a variety of ways of accessing your email, webmail, email client and forwarding or importing to another email provider.
There are a variety of ways to access your email, via the web using webmail, normally, webmail.yourdomain.ie, www.yourdomain.ie/webmail etc., this will give you an online email application RoundCube, Horde or Squirrel and you can use this process your emails. Personally I like RoundCube but it is really personal preference. Which ever you use I would recommend setting up an email signature with your business contact details.
In setting up your email you will be given POP and IMAP settings. These can be used to configure an email Client e.g. MS-Outlook, evolution or Thunderbird on your laptop or desktop (n.b. Always use SSL settings) but also lets you configure an email client on your mobile phone.
Hosted by Google
Google has a product offering where you can configure your email domain to be hosted on gmail at a cost.
Importing into Outlook or Gmail
For small business who would have a website and hosting package I would advocate importing into your outlook or gmail, your domain emails, and reply with your domain email address, for this you would have to configure it, and configure your online email with separate email signatures one for yourself, and one for your work guise.
Personally I like and use Gmail, however from an unscientific sample I find more clients like Outlook, particularly those who use Microsoft products.